Privacy Policy for Smart Attendance - Geo Identix

1. Introduction Welcome to Geo Identix, developed by Anarav Technologies. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application. Our application is an enterprise solution designed for organizations and industries to manage employee attendance, track work hours, handle leave requests, and process payroll. We take your privacy seriously and are committed to protecting your personal data in compliance with applicable data protection laws. 2. Information We Collect To provide accurate HR and attendance services on behalf of your employer, we collect the following categories of information: Personal Identification Information: Name, age, contact number, email address, and residential address. Government Identification: Aadhar number, collected exclusively for identity verification and employment proof. Financial Information: Bank account details, collected solely for the purpose of processing your salary and payroll through your employer. Biometric Data (Facial Recognition): With your explicit permission to access your device's camera, we capture a scan of your face during the initial onboarding process. We extract mathematical representations (face embeddings) from this scan and store them securely. During daily check-ins and check-outs, we scan your face to generate temporary embeddings, which are compared against your stored embeddings to verify your identity. Location Data: With your explicit permission to access your device's location, we collect precise location data (GPS coordinates) at the exact moment you mark your attendance. 3. How We Use Your Information We use the information we collect for the following business purposes: Attendance and Identity Verification: Using biometric face embeddings to securely and accurately record daily check-ins and check-outs. Geo-Fencing Compliance: Using your location data to verify that you are physically present within the authorized work radius when marking attendance. Location is not tracked continuously; it is only accessed when you actively mark attendance. Payroll Processing: Calculating salaries based on verified attendance and processing payments using your financial details. HR Management: Managing employee records, handling leave requests, and integrating regional holiday calendars (including general Indian, Andhra, and Telangana calendars). 4. Device Permissions Required To function correctly, Geo Identix requests the following device permissions. We provide a prominent disclosure within the app before requesting these permissions: Camera Permission: Required to capture your face for biometric enrollment and daily attendance verification. Location Permission: Required to verify your current location against the company's established geo-fence before allowing an attendance punch. 5. Data Security and Storage We implement strict technical and organizational security measures to protect your personal information. Biometric Data: Face embeddings are encrypted and stored securely. We do not store raw photos of your face for daily attendance; we only store the mathematical embeddings. Sensitive Data: Financial details and Aadhar numbers are encrypted. Data is accessible only to authorized administrative and HR personnel within your employing organization. 6. Data Sharing and Disclosure We do not sell, trade, or rent your personal data to any third parties. Your data is strictly used for the enterprise purposes of your employer. We share your data only in the following contexts: With Your Employer: Your attendance records, location verification at the time of check-in, and profile details are accessible to the management and HR administrators of the organization you work for. Legal Compliance: We may disclose your information if legally required to do so to comply with applicable laws, governmental requests, or judicial proceedings. 7. Data Retention and Deletion We retain your personal information, including biometric embeddings, only for as long as you are employed by the organization using our app, or as long as necessary to fulfill the purposes outlined in this policy. When your employment is terminated, or upon an official request from your employer, your biometric embeddings and personal data will be permanently deleted from our active databases in accordance with your employer's data retention policies. 8. User Rights Because Geo Identix is an enterprise tool used by your employer, requests to access, modify, or delete your personal data should be directed to your organization's Human Resources department. We will comply with all authorized data deletion requests initiated by your employer. 9. Changes to This Privacy Policy We may update this Privacy Policy periodically to reflect changes in our practices or for legal reasons. We will notify users of any material changes by updating the "Last Updated" date at the top of this policy and providing notices within the app where appropriate. 10. Contact Us If you have any questions, concerns, or require technical support regarding this Privacy Policy or how your data is handled, please contact us at: Developer: Anarav Technologies Email: [Insert Your Official Support Email Here] Address: [Insert Your Office Address Here]